Event photography calculator

Estimate the cost of photography for graduations, ceremonies, balls, corporate functions and other events — and check how many studio setups you need for the time you have available.

Indicative pricing

Step 1 — How many setups do you need?

Studio portraits are taken as guests arrive. This works out whether your arrival window is long enough.

Number of people to photograph Students, graduates, guests — whoever gets a studio portrait Minutes available for studio portraits Usually the arrival window before the formalities begin Who is in each studio portrait? How many photos each?

Time per person

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Please note: the event organiser is responsible for managing the queue and the flow of people to the studios — calling guests forward, keeping the line moving and having people ready. Our photographers photograph at full pace for the time booked, but if the available window runs out, anyone not photographed cannot be added afterwards and no adjustment to the price is made.

Step 2 — Build your package

All prices exclude GST unless shown otherwise.

Studio setups Each setup includes its own photographer on site for up to 4 hours of photography, with backdrop and professional lighting supplied. Additional time is $150 per photographer, per hour.

Interchangeable background upgrade — $600 Each person chooses from multiple backgrounds. Studio portraits only, not event coverage. Removes the group-size limit of the physical backdrop.

Non-studio photographers Photographers working the room rather than a studio — arrivals, candids, family groups and extra ceremony angles. Up to 4 hours each. Printed photographs One print per person, chosen from the online gallery. The quantity follows your headcount, so 200 people means 200 prints.

Include the prints at no charge Shows the prints on the quote at zero cost, with their value noted. Only worth doing on larger packages.

Subtotal (ex GST)$0

GST$0

Total inc GST$0

$0.00

per person, inc GST — based on 200 people

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Included with every studio package: up to 4 hours of photography (additional time is $150 per photographer, per hour), unlimited images captured, culling and colour correction of every photograph, and a private password-protected online gallery for your families. All digital images are included and families can download them free of charge — printing is the only paid extra. Families can order additional prints from $5 each (minimum of two).

Coverage of the formalities is included. Studio portraits are taken as guests arrive. Once the formalities begin — a ceremony, presentations, speeches — the studios stop and your photographers move into the venue to cover them. An additional photographer is only needed if you want separate coverage running at the same time as the studios, or coverage beyond 4 hours.

Prices are indicative and exclude GST unless stated. Final quote confirmed on booking.